CLUB CONSTITUTION

The Club shall be called Chigwell Football Club hereafter to be referred to as “the Club” and shall be affiliated to the Essex County Football Association.

 

We will foster and promote the sport of Football at age groups 6 Years through to 18 Years providing opportunities for recreation and competition. 

 

The following will be eligible for membership to the Club subject to agreement to abide by all Club rules.

 

Membership of the Club is open to any person completing a membership application form and paying the relevant subscription fee as determined by the Annual General Meeting of the Club members.

 

There will be a number of classes of membership which are available. These will depend on the age of the member.

 

Members of the Club whose conduct is inappropriate or who decline to abide by any of the rules or bylaws may be expelled or suspended by a resolution passed at a meeting of the disciplinary subcommittee where their entrance fee and subscriptions may be forfeited. Members shall have the right to appeal in person to the management committee with regards to any decision affecting themselves, provided that notice of such appeal be submitted to the Administrator, in writing within seven days of notification of the decision.

 

Officers of the Club shall be as follows:

 

  • Chairperson

  • Secretary

  • Treasurer

 

All Officers shall be elected at the Annual General Meeting of the Club, from and by the members of the Club. All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

 

The affairs of the Club shall be controlled by the General Committee comprising of the Executive Officers of the Club and a manager or their representative from each team. The General Committee shall meet at agreed intervals once a month.

 

The duties of the General Committee shall be:

 

  • To control the affairs of the Club on behalf of the members.

  • To keep accurate accounts of the finances of the Club through the Treasurer. These should be available for reasonable inspection by Members and should be audited before every Annual General Meeting. 

  • The Club shall be authorised to sign Club cheques: two from the Chairperson, Treasurer and Secretary. 

  • To make decisions on basis of a simple majority vote. In the case of equal votes, the Chairperson shall be entitled to the additional casting vote.

 

The Annual General Meeting of the Club shall be held no later than the end of June of each year. Clear notice shall be given to Members of the Annual General Meeting by announcement at both Presentation evenings, and by managers for one month prior to meeting and in writing where required. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 14 days before a meeting. The Secretary shall circulate or give notice of the agenda for meetings to Members not less than 7 days before the meeting.

 

The business of the Annual General Meeting shall be to:

 

  • Confirm the minutes of previous Annual General Meeting. 

  • Receive the audited accounts for the year from the Treasurer.

  • Receive the annual report of the committee from the Secretary. 

  • Elect the Officers of the Club Chairperson, Secretary, Treasurer and other Committee Members. 

  • Review Club subscription rates and agree them for the forthcoming season. 

  • Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda. 

  • Any other business.

 

Special General Meetings may be convened by the General Committee on a receipt by the Secretary of the request in writing. At least 21 days notice shall be given. Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

 

At all General Meetings, the Chair will be taken by the Chairperson or in their absence, by a deputy appointed by the Club or by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting. In the case of equal votes, the Chairperson shall be entitled to the additional casting vote.

 

A quorum for a General Meeting shall be 2 Officers of the Club, two from the Chairperson, Secretary or Treasurer.

 

Each Full Member of the Club shall be entitled to one vote.

 

Any proposed alterations to the Club Constitution may be at an Annual or Special General Meeting, convened with the required written notice of the proposal. Any alterations or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than two –thirds of those Full Members present at the meeting, assuming that a quorum has been achieved.

 

If at any General Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene a Special General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.

 

If at the Special Meeting, the resolution is carried by at least two-thirds of the Full Members present at the meeting, the General Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club.

 

After discharging all debts and liabilities of the Club, the remaining assets shall not be passed or distributed amongst the Full Members of the Club, but shall be given or transferred to some other voluntary organisation having objects similar to those of the Club.

Contact Us

TEL 07787 533405
EMAIL chigwellfc@gmail.com
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